July 1997 Arranged by TH
Tsukuba Toastmasters Club (U-5814)
Think up an opening remarks. Check the information for the
business session.
If new members' induction is planned, check the ceremony protocol.
Read and re-read the Communication and Leadership Manual to the full understanding of the project on hand to avoid an off-the-track speech development. A speech should contain something interesting, entertaining or informative worth listening to. Rehearse, rehearse and rehearse!!!
Think up a brief invocational speaking within a few minutes.
Think up a "Word of the Day" which should enrich our vocabulary. An objective or adverb with a positive meaning is recommendable.
Think up topics which are fresh in idea, not too serious, related to occasion, season, recent news, etc. Use your imaginations.
Start dialogue with the following scheduled players to confine their availabilities and remind them of their responsibilities. Consult with Vice President Education for placement or substitution.
1 Prepared Speakers 4 Table Topic Master 7 Ums and Ahs Counter
2 General Evaluator 5 Thought for the Day 8 Timer
3 Individual Evaluator 6 Grammarian 9 Vote Counter
Note: It is General Evaluator's responsibility to contact Individual Evaluators to make sure they are aware of their responsibilities on the day, if necessary.
Contact prepared speakers to know their speech projects and titles, and speaker's profiles to use in the introduction. Start editing day's program for print.
Contact prepared speakers to know the speech project and any specific points the speaker wants the evaluator to watch while on the lectern. Read well C & L Manual to understand the objectives of the speech project. Determine format and style of your evaluation.
Arrange the meeting room at least 30-20 minutes before the starting time. Give genial welcome to guests and introduce them to officers and members.
Arrive with at least 30 minutes margin to cope with possible last minutes changes to the program.
Arrive with at least 30 minutes margin to be able to observe pre-meeting activities subjected to later evaluation.
1.
President
Announce the alteration of the meeting schedule. Calls meeting to order.
Introduces member giving invocation or thought for the day. Introduces guests
by name. State opening remarks. Have "Word of the Day" presented by
Grammarian. Conduct Business Session. Calls for reports;
o 1 Secretary's report. Have minutes of the last meeting read by Secretary(omit if day's agenda is busy).
o 2 Ask for committee's report, if any (report by Treasurer, Officers)
o 3 Unfinished business and new business.
o 4 Introduce Toastmaster of the Day.
Note: Throughout the business session the parliamentary procedure is observed; motion, seconding, quorum, voting, etc.
2.
Toastmaster of the Day
Start off with short remarks on the meeting. Introduces the General Evaluator.
3.
General Evaluator
Introduces the Grammarian, Timer, Ums & Ahs Counter and Vote Counter, and
ask to explain his or her role. Introduces the Table Topicmaster.
4.
Grammarian, Timer, Ums & Ahs
Counter and Vote Counter
Explain each role. Keep in mind that this is a good opportunity for a mini
speech on the meeting. Try to use some new expressions and structure when you
explain your role. Returns control to the TOD.
5.
Toastmaster of the Day
Introduces Table Topicmaster.
6.
Table Topicmaster
Explains Table Topics. Conducts Table Topic session. Keep in mind that this is
not the opportunity of an extemporaneous speech, but an impromptu one. There is
no other way to make an impromptu speech other than this session. Be brief on
topic presentation (Note: State a question or topic first, then appoint a
speaker. Never the other way around.) Announce the eligibility. Summarize main
points or evaluate total discussion, but be flexible depending the situation.
Pick up speakers in the following order in principle:
o 1 Members without job.
o 2 Members with light job (Timer, Ums & Ahs Counter, Vote Counter and Grammarian).
o 3 Members with medium job (Individual Evaluators, General Evaluator).
o 4 Members with heavy job (TOD, Prepared Speaker).
o 5 Guests (Avoid unless he or she is known to be able to handle the situation).
Calls for Timer's report.
7.
Timer
Report the times. Timer may mention about the eligibility, but keep in mind
that is under the TOD's responsibility.
8.
Table Topicmaster
Calls for vote for Best Table Topics Speaker (optional). Returns control to the
TOD.
9.
Toastmaster of the Day
Briefly comment on the performance of the Table Topicmaster. Introduce prepared
speakers with the followings: 1 Speaker's profile. 2 Project number and
objectives of the project. 3 Time allocated. 4 Speech title.
10. Speakers
Make a speech and release the floor to TOD.
11. Toastmaster of the Day
Calls for Timer's report as well as audience's suggestions by ballots and brief
evaluations. Announce the eligibility. Be flexible depending the situation.
Calls for vote for Best Speaker (optional). Introduces General Evaluator.
12. General Evaluator
Calls for Individual Evaluators' report with a brief introduction. Calls for
vote for Best Speaker (optional), Grammarian's report and Ah Counter's report.
Makes general comments on meeting for improving. Returns control to the TOD.
13. Individual Evaluator
Do not try to cover too much ground. Good things first followed by areas to
improve. Avoid conclusive or authoritative statement on weak points. Return
control to General Evaluator.
14. Toastmaster of the Day
Presents awards. Returns control to President.
15. President
Thanks guests for attending and calls for their comment, if applicable. Makes
closing comments or announcements. Adjourn.